Tuesday, February 9, 2016

Executive Secretary -- Corning, Washington, DC

Job Title: Executive Secretary Job Reference Number: Corning, 325 7th Street, NW Suite 600, Washington, DC 20004 Scope of Position: • Serving as the primary administrative support for the Senior Vice President, Global, Corning Government Affairs. • The role of this individual includes scheduling support for SVP and possibly other staff members answering incoming calls, screening and respond to incoming emails. Compiling travel and expense reports. Proficient with PowerPoint, Excel and Dictation. Primary interface with management and senior level executives, government agencies, and clients. Position will report to Government Affairs Specialist. Day to Day Responsibilities: • Managing Calendar and Email for SVP. • Proofreading all documents to ensure accuracy. • Preparing and editing presentations. • Preparing draft of correspondence and papers direct from dictation. • Communicating professionally with clients. • Scheduling individual and group meetings including room booking and catering if needed. • Compiling reports for review by senior executive.. • Making travel arrangements and expense reports using Concur • Assembling briefing material. • Conducting on-line research. • Organizing and maintaining electronic and hard copy files. Travel Requirements: None Hours of work/work schedule/flex-time: • 8:00 am to 5:30 pm • 40+ hours per week to meet job commitment • Overtime Hours (must be flexible) Required Education: • Associates degree in Business preferred Required Years and Area of Experience: • 3-5 years' administrative support experience at executive level Required Skills: • Proficient in Microsoft Office application. • Strong written and verbal communication skills and comfortable interfacing with high level technical & management personnel. • Proficient Dictation skills. • Confidentiality. • Ability to proof-read work with accuracy. • Ability to manage up assisting manager with effectiveness. • Ability to work in a spontaneous and demanding environment. • Ability to meet work demands and tight deadlines. • Strong organizational skills and ability to prioritize in a multi-tasking environment Balances conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines. • Utilizes analytical skills and a broad understanding of the business to effectively interpret and anticipate needs. Soft Skills (Communication/Team/Leadership): • Ability to work productively with minimal supervision. • Shows the ability to manage multiple conflicting priorities. • Comfortable with a hands-on approach to problem solving and taking the initiative. • Team player who enjoys collaboration. Apply at https://www.corning.com/worldwide/en/careers.html

No comments:

Post a Comment