Tuesday, April 19, 2016

Events Coordinator -- Museum of the Bible

Events Coordinator Museum of the Bible - Washington, DC Purpose: The Events Coordinator will be a self-motivated professional with the ability to coordinate logistics for Museum of the Bible events and meetings in the Greater Washington, DC area and provide administrative support for the Director of Community Relations. The person fulfilling this role should have a passion for Museum of the Bible’s mission and fully appreciate the benefits and challenges that come with pioneering a new organization. This person should have a strong work ethic and be able to manage an aggressive and ever-changing events schedule while maintaining a positive attitude and a high level of guest service. Education/Experience: This position requires a bachelor’s degree and two years of related work experience; or equivalent combination of knowledge and experience. Duties: Oversee event invitation and registration process communicating professionally in both oral and written communications Prepare nametags, promotional materials, packages, gift bags, etc. Track monthly reporting of event attendance Assist in the maintenance and updating of constituent database Maintain events calendar and assist with scheduling for Director of Community Relations Answer Museum of the Bible general phone line and respond to inquiries regarding the museum in a professional manner Assist Director of Community Relations with expense reporting and record keeping. Maintain clear and professional communications with Museum of the Bible’s diverse leaders, staff and partners worldwide Book event and meeting space as necessary, arrange catering, AV equipment and services, order event signs and ensure appropriate d├ęcor (florals, linens, etc.) to meet the quality expectations of Museum of the Bible. Create and revise space layouts for each event or meeting Propose new ides to improve event planning and execution Serve as liaison with vendors on event-related matters Effectively work with building security to ensure efficient access to event space for museum guests Manage on-site production and clean up for events Liaison with Clark construction for events on the Museum of the Bible construction site Maintain open line of communications with Community Relations Director, Director of Security, IT Department Operations and Special Exhibits Coordinator and other personnel as necessary Assist with museum construction site tours and presentations Provide regular updates to all event stakeholders Keep track of event finances including check requests, invoices and reporting Assist in the vetting, recruiting, training and management of volunteers and temp staff Organize and maintain inventory of promotional materials, office supplies and hospitality items Assist with other Museum of the Bible events outside of the Washington, DC area occasionally Support the mission and goals of Museum of the Bible, development department and DC Museum in all ways as assigned Skills needed: Must possess good communication skills (written and verbal). Proficiency in MS Office with database and/or event management software Must be able and willing to work long hours, weekends and evenings as necessary Ability to effectively present information and respond to questions from visitors, vendors, staff and the general public Ability to effectively manage multiple projects and work assignments in the context of a very diverse and ever-changing work environment Work experience in the field of special events management Job Type: Full-time Local candidates only: Washington, DC Required experience: Non-Profit Administrative Management: 2 years Required education: Bachelor's http://www.indeed.com/q-museum-of-the-Bible-l-Washington,-DC-jobs.html

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