Open Position - Staff Assistant

Advantage, Inc. is one of the most reliable telephone contact firms used by Republican candidates and public affairs organizations. We are a creative, fast-moving company made up of personnel with decades of combined experience in political campaigns.
Open Position - Staff Assistant
Advantage, Inc. seeks a staff assistant to manage all of the administrative functions in our office.

Daily Responsibilities

-Invoice all projects
-Keep records of all running projects, ensure everything is properly invoiced
-Enter hard copies of invoices into binders
-Answer Phones
-Open Mail
-Copy Checks and Deposits/Enter into Quickbooks
-Enter credit card transactions into Quickbooks
-Email message recordings
-Work with vendors to handle billing and administrative questions and issues
-File Paperwork
-Assist staff with their daily responsibilities

Ongoing Responsibilities

-Ensure office is stocked with enough supplies (paper, ink, pens, pads, water, envelopes)
-Make sure office is organized and clean
-Cut and distribute checks (non-payroll)
-Keep up to date client list (including address information)
-Keep up to date election calendars
-Research election information
-Keep up to date regulatory information
-Assist in updating website
-Assist in constructing client communications and emails
-Work with building managers to troubleshoot issues when they arise
-Assist in collecting receivables
-Manage office and cellular phone systems

Technical Responsibilities

-Work with IT firm to coordinate everything IT related
-Troubleshoot internet, email and blackberry issues
-Help staff install programs when necessary
-Research and troubleshoot problems when they arise (i.e. minor questions in excel)
-Find ways to maximize efficiency for all employees (i.e. sync calendars, documents) when possible
-Organize server files
-Communicate with IT firm to ensure system is running smoothly; proactively troubleshoot issues before they arise

Requirements

-Bachelor’s Degree
-Creative thinking and problem solving abilities
-Detail-Oriented
-Flexibility
-A “Get it done” type of attitude

Compensation and Benefits

-Salary
-Health Insurance
-401k
*If interested in applying, please email a cover letter and resume to dcjobs@advainc.com.