Tuesday, February 14, 2012

Executive Assistant -- Based in Texas

Executive Assistant
Euless, TX

Immediate opening requiring a candidate who currently has career administrative experience and who values the importance of the required skills, organization and preparation duties for this position.
Candidate must be able to provide support CBP, Director Mission Support Facilities PMO in conducting project planning, programming, and budgeting. In general this includes functions of coordinating mission needs, assisting with defining project requirements and funding, and contractor provided construction project management services.

1. Document Management
Upon assignment of a project, Contractor shall provide support services with regards to providing support services in gathering and organizing all documentation that has the potential to impact each facility in the Project, including, but not limited to facility leases, ongoing leasing projects, program facility acquisition budgets, and memoranda such as MOU/MOS, IAA and management related documents. These documents shall be maintained in both digital and paper format, organized in a manner consistent with the format to be designated by the Director Mission Support Facilities PMO. Additionally, candidate shall organize existing program documentation and historical program files affecting the Project in a manner approved by the Director Mission Support Facilities PMO. For the full term of this Task Order, Candidate shall maintain all documents described herein and shall ensure that documents are readily available for inclusion in project specific reports. Candidate shall update the files as needed to maintain up to date files.

 Integrated Schedule - For each project the Director Mission Support Facilities PMO is designated to provide a project specific schedule to contractor. Candidate shall provide support by assisting in changes and corrections as appropriate.
 Document Review - Candidate shall provide support services while reviewing existing direct
lease agreements, MOU/MOA, IAA’s and other relevant documents to determine if existing
leases or other agreements place limitations on the facilities that will impact the project.
Candidate will assist in completing a draft report of the review within 10 working days after
receiving the final Project Facility Report.
 Progress Variance Reporting - Candidate will assist Director Mission Support Facilities PMO in
tracking each Project and assist in reporting the project variance based on time and cost slippage.
2. Program Analysis: Other Knowledge and Standard Skills Sets
 Experience providing support while conducting studies, analyzing findings and making
recommendations on substantive operating programs that required applying knowledge of
qualitative and quantitative analytical techniques.
 Knowledge of the mission, organization and work processes of the programs and the relationships of administrative support activities.
 Experience in providing support services for drafting of long-range planning documents including developing guidance on techniques for management and methods improvement.
Candidate must be able to acquire a CBP Background Investigation (BI). The administrative assistant candidate will directly support the CBP, Director Mission Support Facilities PMO and provide back-up assistance when required. Candidate must possess excellent verbal and written communication skills and perform a variety of complex and routine administrative and secretarial duties.
 Scheduling of meetings and conference calls
 Conference room scheduling
 Travel arrangement
 Maintain busy calendar(s)
 Plan and arrange meetings&events
 Answer phones and handle matters requiring discretionary judgment and confidentiality.
Candidate must demonstrate the ability to act as a key resource by asserting recommendations for
effective time management and organization with the CBP, Director Mission Support Facilities PMO and other senior management. Ensure that deadlines are met and maintain a multitude of records and files.
Must be able to make independent decisions within established guidelines regarding planning; organizing and the scheduling of work in addition, must have skilled knowledge of Outlook in addition to various PC software packages, including Microsoft Excel and Microsoft Office to produce high quality reports, presentations and other documents. Candidate will deal with a wide variety of senior Government officials in addition to other duties as assigned.
Day-to-day - Candidate will implement, monitor, and maintain various administrative programs to
include: record(s) management, mail distribution, central filing, reports control, awards, timekeeping and related activities. Candidate would interact with members of the staff, organization, and individuals outside of the agency ranging from other government agencies to the general public. Receive phone calls and visitors and refers them to the appropriate individual. Serves as the office liaison for groups associated with the organization.

Required Experience: Technical & Behavioral Skills 5+ years’ experience in an executive
administrative position. Proficiency in Microsoft Office Suite (Word, Excel and PowerPoint, Project), Access and Outlook, Windows 7 a plus. Must be organized, display attention to detail and have an excellent command of the English language, both spoken and written.

Education: BS preferred but not required.

Other Job Information: US Citizen & Full Background Clearance Investigation. All efforts shall be in compliance with CBP Policy and DHS Directives. Job location is in Euless, TX and the start date will be no later than the last day in February 2012.

Resumes should be emailed to:
Lupita Sauceda, Project Coordinator

DOS Logistics, Inc.
1002 E. Expressway 83
Weslaco, Texas

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