Thursday, January 21, 2016

Executive Services Administrator/Office Manager -- Health Policy and Lobbying Firm

EMPLOYEE JOB DESCRIPTION January 13, 2016 JOB TITLE: Executive Services Administrator/Office Manager COMPENSATION: $35,000-$45,000 with full benefits, commensurate with experience FIRM BACKGROUND: A 10 person life science health policy and lobbying firm with 30 global clients GENERAL FUNCTIONS: Provide direct administrative support to the President/CEO, four Vice Presidents, and all staff at Kimbell & Associates. The ideal candidate will have impeccable organization, interpersonal, and communication skills. Willingness to occasionally work after hours and complete small ad-hoc projects to maintain business continuity and operations is a must. This position requires meticulousness, attention to detail and the ability to handle multiple assignments simultaneously. DUTIES AND RESPONSIBILITIES: Directly supporting the President/CEO in all logistic and operations duties such as:  Organize appointments, meetings, inquiries, and requests through email and phone correspondence  Manage rolodex and Outlook contact lists  Coordinate all firm sponsored political fundraising events  Manage client fly-ins and Hill meeting schedules  Organize and set up all staff meetings  Train and supervise 1-2 interns for office management and errands  Devise and maintain firm filing system and document management  Telecom support and management  Arrange travel, transportation, and hotel accommodations for CEO  Manage daily office operations, logistics, and supplies  Liaison to landlord and building management  Coordinate daily reservations, catering, or events  Manage reservations and operations for Jackalope Real Estate, LLC  Assist with planning and operations for Magnum Entertainment Group, Inc.  Assist with firm compliance monitoring and tracking  Provide research and writing support for weekly client memos  Assist any/all personal needs to the President/CEO Qualified candidates should submit resumes as soon as possible to: Leah Svoboda Manager, Government Affairs and Political Programs Jeffrey J. Kimbell & Associates, Inc. 601 13th St. NW Suite 650N Washington, DC 20005

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