BIO--Manager, Operations

Biotechnology Industry Organization

1201 Maryland Avenue, SW - Suite 900

Washington, DC  20024-2149

JOB DESCIRPTION

                                                                                                           

T Exempt   £ Non-Exempt

Position Title:                    Manager, Operations

Department:                       Conventions and Conferences Department

Reports to:                         Director, Operations

Salary Range:

Primary Purpose of the Position: 

The Manager, Operations position reports to the Director, Operations in the Conventions and Conferences Department (C&C).  Responsible for the operation/logistics specifically related to the Exhibition at the BIO International Convention, this position also provides logistical support for other special projects and ancillary meetings/conferences as necessary.

Essential Job Duties and Responsibilities:

• Coordination with appropriate internal staff on operational aspects of the exhibition hall including, but not limited to: all show management areas, exhibition/pavilion benefit fulfillment, ribbon cutting ceremony, overall décor and all projects/displays/events taking place within or as part of the BIO Exhibition.

·         Overall management of the Exhibition Hall Hospitality Reception

• Oversight and management of the Exhibitor Appointed Contractor (EAC) pre-show tracking and onsite progress.   This includes managing the Exhibitor Appointed Contractor Association (vendor) an serving as the liaison between the vendor, exhibitors/pavilion organizers and BIO staff.

• Coordination with various departments in BIO on logistics for the Membership Booth/BIO Pavilion, Political Action Booth/Area, Patient Advocacy Displays when located in the exhibition hall

• Oversight and management of the Exhibitor Display Guidelines and Display approvals in coordination with the Sales Team.

• Coordination with the Marketing Team to adequately promote designated areas within the convention through the website and the printed publications

• Organization and distribution of Exhibitor Service Kits and Exhibitor Newsletter

• Assist the convention’s housing consultant management of the affiliated events program

·         Management of the Exhibitor Concierge and Exhibitor Information Areas

• Supervision of temporary staff, hosts, and volunteers related to areas of management

Knowledge and Skills Required:

Previous convention exhibits experiences helpful

1-2 tradeshow operations experience helpful

Proficient in Microsoft Word, Excel, Outlook

Familiar with Relationship Databases

Education and Experience Required:

College Degree preferred

Supervisory Authority:

None

Relationships within BIO:
This individual will interact with all departments at BIO.

Relationships outside BIO:

Member companies, non-members, affiliates, vendors, consultants, etc.